The many features of the Accounts Payable module allow you to use streamlined, personalized dual-grid entry for accounting by department or division, access multiple bank accounts, and audit changes to the vendor masterfile, use tax and freight allocation. You also gain the ability to add new vendors and codes on the fly, perform automatic payment selection, print checks on standard or custom stock, access detailed invoice history retention, record check reversals, and more.
Accounts Payable can be used as a standalone solution, or to expense invoices directly to the Job Cost module. You can post information from invoices entered through the Purchase Order module directly to the Accounts Payable masterfile. From Accounts Payable, you can query all open purchase orders for each vendor.
Powerful, yet simple to use, Accounts Payable includes bundled reports and forms that leverage Crystal Reports® and the ability to create personalized settings. Add user-defined fields (UDFs) to any data file within Accounts Payable, Accounts Receivable, and General Ledger. Accounts Payable smoothly integrates with Microsoft Office to easily generate personalized communications to your vendors.
Streamlined, Personalized Grid Entry Efficient, streamlined, and user-friendly dual-grid entry screens are throughout the entire core accounting suite in Sage MAS 90 and 200, including Accounts Payable. You’ll be able to work the way you want to, adjust column order, organize your more frequently used fields in a primary grid, and your lesser-used fields in a secondary grid.
Divisional Accounting Assign separate accounts payable general ledger accounts to each department or division. All reports can provide divisional totals.
Accounts Payable and Accounts Receivables Clearing Apply invoices automatically or selectively to the vendor’s balance, eliminating the manual matching process of issuing checks and posting payments. This is especially helpful for accounts receivable customers who are also accounts payable vendors.
Payment History Report Access the invoice history file for a detailed record of accounts payable invoices, including detailed distribution of expense amounts to various general ledger accounts. The detailed Check History report provides a complete record of invoices and payments for each check.
Use Tax and Freight Allocation Flag the entire document for use tax and specify which general ledger account to expense for freight.
Credit Card Balance Transfer Designate vendors who represent credit card companies. When entering invoices for a credit card vendor, you may classify individual expense lines to alternate vendors for tracking purchase history or for 1099 purposes.
Automatic Payment Selection Select invoices for automatic payment based upon the due date, discount due date, or vendor. Select individual invoices for full or partial payment. Place vendors on hold to prevent disbursal of automatic payments.
Invoice Entry Automatically calculate due dates, discount due dates and discount amounts, and expense invoices to any number of accounts.
Repetitive Invoice Processing Automatically process repetitive billing such as rent, loan payments, and utility payments. Recurring invoices are automatically prepared without repetitive data entry.
Checks Print Accounts Payable checks on standard or custom check stock, or use blank check stock with MICR encoding. Print two check stubs on a single page to accommodate laser-printed checks.
Extended Stub Report Print an optional Extended Stub report that can include invoice detail for all checks, or for checks where information does not fit on one stub.
Sage MAS 90 and MAS 200 Accounts Payable PDF
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