Developed for Contractors, Subcontractors, Architects, and Engineers

Powerful management reporting, detailed accounting capabilities, flexibility, and control best describe the Job Cost module for Sage MAS 90 and Sage MAS 200 ERP systems. This module is specifically developed for general contractors, subcontractors, architects, and engineers in construction and project-oriented industries. In today’s competitive market, with profit margins getting tighter, the Job Cost module is an essential management tool for keeping a close eye on job profitability.

Track Cost and Revenue Information Down to Fine Detail

Job Cost gives you the ability to track cost and revenue information down to fine detail for every job or project. Powerful sub-modules including Project Estimating, Billing, and Time and Materials Invoicing are built in to streamline the entire process. Know where your bid proposals and projects stand with up-to-the-minute status reports.

Maintain a custom database or choose from selected industry databases of standard material and labor costs upon which you can base estimates. After a proposal is accepted, you can easily transfer estimate information to establish budgets for the new job. Once in progress, analyze actual to budget costs, allowing adjustments to maintain profitability throughout the job. Whether you invoice on a completed contract or a percentage of completion, Job Cost can handle all billing requirements.

The Job Cost module can integrate with Accounts Receivable, Accounts Payable, Payroll, TimeCard, Inventory Management, Sales Order, Purchase Order, and General Ledger to ensure your ability to share common information required in an efficient job cost system. And adding Business Alerts can keep your staff on top of daily changes in the business. Controlling costs is key to success. Don’t start a job without Sage MAS 90 and 200 Job Cost.

Flexible Job Numbering
Up to seven characters may be used to designate a job. Large jobs may be broken into “sub-jobs.”

Flexible Cost Codes
Phases, steps, or other categories may be designated using up to nine characters in three segments.

Flexible Cost Types
Each cost code may be detailed with up to 12 user-defined cost types, such as labor, overhead,
materials, and more.

Overhead and Burden Allocation
Overhead costs are automatically allocated to the job based upon the percentage of work in process.
Overhead may be applied on a daily or monthly basis. Burden allocation is the indirect cost associated
with labor expenses (for example, union contributions or employer’s tax), which are difficult to allocate to
a specific job. Burden is calculated as a percentage of direct wages or on a cost-perhour basis.

Work-in-Process Accounting
Use when all expenses related to jobs still in progress are posted to a work-in-process asset account in
the General Ledger module. When a job is completed, the total unbilled cost for the job is relieved from
work-in-process and posted to the cost-of-goods-sold account.

Percentage Completion or Completed Contract
Either of these accounting methods may be used for each job. Percentage completion recognizes the
revenue and cost of sale at the time a job is billed. With a completed contract, the revenue and cost of
sales are not recognized until the job has been completed.

Time and Materials Invoices
Invoices may be printed with cost detail information on standard or user-defined custom invoice forms.
Billing amounts may be based upon the price per unit or the markup over cost. Invoices may be printed
in batch form or individually. Invoices for fixed contract jobs may also be printed.

Contract and Subcontract History
Contract information is retained to show the original contract amounts and any change orders. Change
orders may also be tracked for each subcontract established for a job.

Job Transaction Detail Report
Transaction detail is provided for all postings for each job. The detail information may be retained for the
life of the job or summarized on a monthly basis.

Subcontractor Analysis Report
Contract and cost detail are printed by vendor. A detailed transaction history of cost postings (by
invoice number) and payments (by check number) may also be included. Lien amounts and release
dates may be traced for each subcontractor.

Accounts Receivable Integration
Invoices may be entered, printed, and updated to Accounts Receivable. Retention may be tracked for
each customer.

Accounts Payable and Purchase Order Integration
Invoices may be expensed directly to jobs. Retention may be tracked for each vendor. Job cost
information may be entered for open purchase orders. Receipt of goods and invoices allow for direct
entry of job numbers and cost codes.

Payroll and TimeCard Integration
Wages may be expensed directly to jobs. Labor expenses may be posted in detail by employee or
summarized by pay period. Burden may be calculated and applied to labor costs. When the TimeCard
module is used, labor may be posted daily to Job Cost and weekly to Payroll. TimeCard also prints a
Certified Payroll report.

Inventory Management Integration
Direct costs associated with materials allocated to a job may be posted directly for any issue
transactions entered through transaction entry.

Sales Order Integration
Sales order invoices may be assigned to existing or new jobs by cost code and cost classification. New
jobs can be created on the fly using defined job types.